ATS Guide

Can ATS Read PDFs? The Truth About Resume Formats

Job seekers often ask a common question: can ATS read PDF files? The short answer is yes. However, there is a major catch you need to know. Not all PDFs are created equal.

If you use the wrong type of PDF, the Applicant Tracking System (ATS) will see a blank page. As a result, your resume will be instantly rejected. You can test your file right now using our free ATS CV test tool to see exactly what the bot extracts.

The Difference Between Text-Based and Image PDFs

To understand why some PDFs fail, you must understand how they are made. ATS systems only read text. Therefore, your PDF must be text-based.

Text-Based PDFs (Safe)

When you type a document in Microsoft Word and click “Save as PDF”, it creates a text-based file. The ATS can easily scan this text. It finds your keywords, skills, and experience. In short, text-based PDFs are safe for modern ATS systems.

Image-Based PDFs (Danger)

If you design a resume in Canva or Photoshop, it often saves as an image. The text is locked inside a picture. Thus, the ATS sees a blank image. It cannot read your skills or contact info. Consequently, you get auto-rejected. If you are wondering can ATS read PDF images, the answer is no.

Are Canva PDFs ATS Friendly?

This is a massive question on Reddit and job forums. The truth is, most Canva resumes are not ATS friendly. Canva builds graphics using layers and vector paths. When you export a Canva resume as a PDF, the text often gets flattened into an image. Furthermore, Canva templates use multi-column layouts, which scramble the reading order for bots.

If you want to know how to make a PDF ATS friendly, start by ditching graphic design tools. Use a simple, single-column text editor instead.

How to Test If Your PDF is Readable

Before you apply for a job, you should test your PDF. First, open your resume file. Next, try to highlight the text with your mouse. Finally, try to copy and paste that text into a blank document.

If you can copy the text, the ATS can read it. However, if you cannot highlight the text, it is an image. In that case, you must recreate your resume.

Do ATS Prefer PDF or Word?

So, should you submit a PDF or DOCX to Taleo, Workday, or Greenhouse? Most modern ATS systems read text-based PDFs perfectly. For example, systems like Greenhouse and Lever prefer them. However, older ATS systems like Taleo still struggle with PDFs.

• Use .docx if: The job posting specifically asks for a Word document.
• Use .docx if: You are applying to a large, old corporation using Taleo or Workday.
• Use PDF if: You want to preserve your exact formatting and layout.
• Use PDF if: You are applying to tech companies or startups.

When in doubt, provide both. Many career coaches suggest having a .docx version for online portals and a PDF version for email applications. Therefore, keeping both formats on hand is the safest strategy.

Conclusion

So, can ATS read PDFs? Yes, as long as they are text-based. Avoid image PDFs at all costs. Furthermore, always keep a Word version ready for older systems. By using the right format, you ensure your resume reaches a human.

Before applying, run your CV through our Free ATS Resume Scanner. If your file fails the test, download our free ATS CV builder to quickly generate a compliant document.